The White Barn - Edna Valley is committed to providing excellent service to ensure the success of your event. To uphold these, service standards, we have outlined our guidelines for your consideration. Please review our policies and call our Operations and Events Manager if you have any questions or special requests.
The White Barn – Edna Valley’s standard booking window is 12 months. A non-refundable deposit of $4,000.00 is required in order to reserve a function date. A $3,000.00 refundable incidental deposit will be required upon check-in.
All charges will be in the form of a valid check or credit card basis. We do not accept cash. Pre-payment of the remaining charges of a function is due and payable (150) days in advance of the scheduled function. Any remaining balance resulting from additional charges is payable (30) days in advance of the scheduled functions.
Deposits are non-refundable and are not applicable for a change of date. Additional fees may apply if the event is canceled within 150 days of function date.
The White Barn - Edna Valley can only have amplified sound in the barn or in a tent, following the certain dB levels that are discussed within our agreement, with the exception of the ceremony and cocktail hour. We will allow monitored sound during the ceremony and cocktail hour if it is taking place outside of the barn or a tent. The White Barn - Edna Valley operates in compliance with our local San Luis Obispo Sound Ordinance, which states that all amplified music must end at 10 pm. The noise levels will be monitored and recorded by an on-site staff member throughout the event. This pertains to all sources of amplified sound on the property.
Food and Beverage
We work very closely with the local vendors on our preferred vendor list and know they will bring the highest quality of service to the table. As we too want to create a perfect event for you, we have put together a list of spectacular vendors for you to choose from. The White Barn – Edna Valley requires you to choose your event coordinator, catering team and bartending service from our Preferred Vendors List. For all other services, we would love to invite vendors from our recommendation list, or of your preference. If you have a request to bring in a vendor who is not on our list, this must be approved no later than (30) days out from the event, by the Operations and Events Manager. Vendors who may be considered at the minimum must have insurance and proper licensing.
Liquor, beer, and wine may be served on The White Barn – Edna Valley property and MUST BE dispensed by a licensed catering or bar service company. Therefore, no alcohol bottles can be on the tables as they must be poured by a licensed bartender. A copy of the selected companies’ alcohol licenses and liability coverage must be presented to Operations and Events Manager 30 days prior to the event date. All alcohol must be hosted and cannot be available for re-sale for your guests. Proper identification to verify a person’s age is required. We reserve the right to refuse alcoholic beverage service to anyone who is underage or cannot provide proper identification. If you are selling alcohol, an ABC license must be obtained and presented to us. We also reserve the right to refuse alcoholic beverage service to any person who, in the Operations and Events Managers sole judgment, appears to be intoxicated.
The Operations and Events Manager must approve all decorations in advance. No items may be nailed, stapled, thumbtacked or glued to any portion of the barn including permanent items in the barn. All candles must be contained in The White Barn – Edna Valley approved holders. Candle flames must be below the rim of the candleholder. The White Barn – Edna Valley staff reserves the right to remove and/or extinguish candles and charge for any damage to the property, or when excessive cleanup is required. No lanterns or balloons are allowed to be released into the sky. Birdseed, rice, glitter, confetti, and sparklers are not allowed anywhere on the premises. If you are bringing in a tent, we ask that you do not stake into the ground. All tents brought in must be secure with other methods beyond staking into the ground.
Event security and parking staff must be present at all events hosted at The White Barn - Edna Valley. These services are built into our rentals fees.
Guests are responsible for all items brought to events and to any of the VRBO homes. The White Barn – Edna Valley as a whole will not be held responsible for the loss or damage to a participant’s personal belongings.
There are designated smoking areas on the property, however, if any amount of cigarette or cigar buts are found anywhere on the property a $200.00 clean-up fee may be applied by the sole judgment of the Operations and Events Manager.
Set-Up and Break-Down
The guest is solely responsible for organizing the set-up and break-down duties with their Event Coordinator. Typically, event vendors assist in these areas, but please have this arranged at least (10) days out and send the organized plan to the Operations and Events Manager. The event must be cleaned up no later than 11 pm. All events are to end by 10 pm sharp! If a White Barn – Edna Valley staff member has to say past 11 pm, the guest who booked the venue could be held responsible to pay a fee at the sole discretion of the Operations and Events Manager.
A list of all event rental companies (including their contacts) of who will be dropping off any rentals to The White Barn – Edna Valley, is to be turned into the Operations and Events Manager (15) days out from the event. All rentals must be picked up the day after the event unless otherwise previously arranged with the Operations and Events Manager. Please arrange with the Operations and Events Manager what day and time the event rentals will be dropped off at The White Barn – Edna Valley.
The White Barn – Edna Valley requires the client and their event coordinator to meet with the Operations and Events Manager one month out from their event date to run through all details of the event.
As we are always looking for ways to keep our planet clean, we, unfortunately, prohibit the use of plastic and paper goods for all events hosted at our venue. All glassware, flatware, dishes, etc. must be rented and brought in.
We ask that all vehicles that will be parking on the property park to the left of the barn when facing it straight on. There is a designated grass parking area in that location. All vehicles are prohibited anywhere else on the property unless cleared with the Operations and Events Manager. Any transportation such as buses, limos, etc. must use the round driveway, in front of the barn for loading and unloading, they are to not drive on any grass. Vehicles are prohibited from parking on Green Gate road. Any vehicles parked on Green Gate Road are subjected to be towed at the expense of the “Owner” of the vehicle. Shuttles services and Ubers are also a great way of transporting guests safely. All vehicles must be off the grass at the end of the event. Any vehicles that are left in the parking lot overnight will be towed at the owner's expense, if not removed on the night of the event. We do not allow any overnight lodging (RV's or Camping) on the property. If it rains we do require the guest to make other off-site parking and shuttle arrangements. If the grass is wet guests won't be able to park at the venue.
Pets and Children
We would love to welcome your pets to our homes and property for an additional pet fee and deposit. We do ask that you bring all belongings of the pet, including but not limited to: food, bedding, leashes, etc. Pets are not allowed in or on any furniture in the homes. We require that the pets remain on a leash at all times when outside and under constant supervision. As we are a working farm, there are other dogs on our property, as well as working farm machinery. Any additional cleaning expenses that arise from your pet, will be passed along to the booked guest. We do ask that children are accompanied at all times.
All vendors must provide proof of insurance, including "Earl Darway, Greengate Farms Event Services, The White Barn Edna Valley and Greengate Ventures Edna Valley Inc." as additionally insured prior to the event, for the event date. In addition, we require that all of our booked guests provide a $1,000,000.00 certificate of liability insurance coverage to us no later than (30) days prior to the event.