FAQs

Helpful Questions and Answers for planning your gathering at The White Barn – Edna Valley. Located in the heart of the Edna Valley, our beautiful historic barn offers the ideal scenic location for weddings and other special events. On this page, we answer frequently asked questions about our event facilities and services.

How do I schedule a tour?

As we are constantly working on the farm and booking events, we would love to show you our beautiful venue by appointments only. To book an appointment click here. You may also submit an RFP by clicking here.

Am I allowed to hold a date without a deposit?

You must place a deposit with the Operations and Events Manager in order to secure an event date.

How early can I get into the site to set up?

We allow our guests to have access to the barn on the day of their booked event from 9:30am-11pm, however, all projected sound and events must end by 10 pm sharp! 

Does The White Barn – Edna Valley provide tables, chairs, and linens for the event?

As we know, everyone has their own taste and style, so while we do not provide tables and chairs, we work closely with an extensive group of excellent event rental companies who would love to assist you with selecting the perfect option for your special day.

Are there limitation on decorations?

We ask that nothing is nailed, stapled, thumbtacked or glued to any portion of The White Barn’s property. All candle flames must be below the rim of the candleholders. Birdseed, rice, glitter, confetti, and sparklers are not allowed anywhere on the premises.

If you are bringing in a tent, we ask that you do not stake into the ground. All tents brought in must be secure with other methods beyond staking into the ground. 

Can I play amplified music outside?

The White Barn - Edna Valley can only have amplified sound in the barn or in a tent, following the certain dB levels that are discussed within our agreement, with the exception of the ceremony and cocktail hour. We will allow monitored sound during the ceremony and cocktail hour if it is taking place outside of the barn or a tent.

Do we have adequate bathroom facilities?

We have on-site restrooms that are currently being built and are expected to be completed by Spring of 2018. Until our permanent restroom structure is completed, we will have a white restroom trailer in place for guests to make use of. 

What is the maximum number of guests the rustic barn can accommodate?

Our venue can accommodate up to 300 guests inside. 

Please remember that vendors cannot be guests, and guests cannot be vendors 

At what time will my guests have to leave the facility?

All events must end by 10pm sharp. We will kindly ask that all guest attending the events are off property by 10:30pm.  

Who is responsible for setting up and tearing down the décor, and when will it need to be completed?

We ask that you arrange this with your caterer and/or with any selected event rental companies. All set-up and breakdown responsibilities should be executed and arranged by the guest hosting the event. The event must be cleaned up and torn down by 11 pm. 

How many people does the Farm House sleep?

Our beautifully remodeled Farm House sleeps up to 6 people. Inside the house, there are all new luxurious furnishings, new linens, and bedding, a fully equipped kitchen with top of the line appliances. There is an electric mood-setting fireplace in each bedroom, as well as an electric fireplace in the family room. The kitchen has a bar style countertop, with two stools comfortable enough to work from, or simply to hang out and watch someone cook.

Outside the house-you are located among vineyards and farmland. Beautiful views surround you on this property.

How many people does the Ernie Ball Ranch House sleep?

The spacious Ernie Ball Ranch House can sleep up to 10 people. This beautiful, Spanish-style, ranch home was originally built by Ernie Ball; of Ernie Ball Guitars, as a personal retreat in the heart of Edna valley. Nestled among the rolling hills, you will enjoy the winding creek, beautiful sycamore and oak trees scattered around the property, as the breathtaking views from the hilltops surrounding the house.

The ranch house itself features 4200 square feet, with three spacious bedrooms, and one huge loft that doubles as a fourth bedroom/ game room. There are three bathrooms, a spacious living room with an open-beamed ceiling, wood-burning fireplace, and a beautiful baby grand piano.

Does the venue or homes allow pets?

We would love to have your pet join us during the ceremony or even for a stay in our housing accommodations. We will require a nonrefundable pet deposit, per pet and based on how many homes the pet will be staying in. Please contact the Operations and Events Manager for more details. 

Do you have a limitation on which outside caterers you can use?

We work very closely with the local vendors on our preferred vendor list and know they will bring the highest quality of service to the table. As we too want to create a perfect event for you, we have put together a list of spectacular vendors for you to choose from. The White Barn – Edna Valley requires you to choose your event coordinator, catering team and bartending service from our Preferred Vendors List. For all other services, we would love to invite vendors from our recommendation list, or of your preference.

What is your alcohol policy?

Liquor, beer, and wine may be served on The White Barn – Edna Valley property and MUST BE dispensed by a licensed catering company. Therefore, no alcohol bottles can be on the tables as they must be poured by a licensed bartender. A copy of the selected companies’ alcohol licenses and liability coverage must be presented to the Operations and Events Manager. All alcohol must be hosted and cannot be available for resale to your guests. Proper identification to verify a person’s age is required. We reserve the right to refuse alcoholic beverage service to anyone who is underage or cannot provide proper identification. We also reserve the right to refuse alcoholic beverage service to any person who, in Greengate Farms Event Services sole judgment, appears to be intoxicated.

Are there any other permits or requirements needed?

We require all guests who host an event with us to obtain a day of liability insurance with a minimum of $1,000,000.00 policy. In addition, we require a license to serve alcohol by either the hired caterer or bartending services. 

Is there a space for the bride and groom or wedding party to change and/or relax?

In some of our packages, the historic barn comes accompanied with a stay in our beautifully remodeled Farm House. This Farm House is a great location for the Bride and Groom to get ready. This spacious three-bedroom house creates the perfect ambiance for the moments before you walk down the aisle. 

Where can my guests park? Is there a fee?

The White Barn -Edna Valley offers a large parking area that provides ample parking. Cars cannot stay parked on the grass parking lot over night. We do kindly ask that you request that your guests to Uber out to the property when attending events for everyone’s safety. If it rains we do require the guest to make other off-site parking and shuttle arrangements. If the grass is wet guests won't be able to park at the venue.

 

What times do the wedding ceremonies take place?

Typically, the wedding ceremonies will take place between 3:30 pm and 4:30 pm, but we can accommodate personal preference.

When is the deposit due and how much is it?

A $3,000.00 non-refundable deposit will be required at the time of the booking to hold the date. The remaining payments will be placed on a schedule that is provided at the time of signing our contract.  

Is there a refundable incidental deposit charged?

A $3,000.00 refundable incidental deposit will be required upon check-in. 

What is your cancellation policy?

Deposits are non-refundable and are not applicable for a change of date. Additional fees may apply if the event is canceled within 150 days of function date. 

Is the wedding venue wheelchair accessible? How close is the parking to the venue?

We are proud to say that our venue is in the process of becoming ADA compliant and we will have designated handicap parking locations. Coming Spring 2019.

Are candles of other open flames allowed?

All candles must be pre-approved by the Operations and Events Manager. If the candles are approved, the flame must be below the rim of the candle holder.  The interior and exterior of the barn have ample lighting on dimmers. 

We do not allow lanterns or balloons to be released into the sky.

Do you allow smoking?

Smoking is strictly allowed in designated smoking areas. All cigarette and cigars need to be disposed of in proper and designated receptacles. Clean up fees may apply if the cigarettes or cigars are littered on the grounds of the venue.