217 GREEN GATE ROAD, SAN LUIS OBISPO, CA. 93405 | 805.295.1646 | ALICIA@WHITEBARNSLO.COM

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FREQUENTLY ASKED QUESTIONS

How do I schedule a tour?

 

Am I allowed to hold a date without a deposit?

  • You must place a deposit with the Director of Operations and Events in order to secure an event date.

 

How early can I get into the site to set up?

  • 9:30 am on the day of the event.

 

Does The White Barn – Edna Valley provide tables, chairs, and linens for the event?

  • As we know, everyone has their own taste and style, so while we do not provide tables and chairs, we work closely with an extensive group of excellent event rental companies who would love to assist you with selecting the perfect option for your special day.

 

Are there limitations on decorations?

  • Yes, we ask that nothing is nailed, stapled, thumbtacked or glued to any portion of The White Barn’s property. All candle flames must be below the rim of the candleholders. Birdseed, rice, glitter, confetti, and sparklers are not allowed anywhere on the premises.

  • If you are bringing in a tent, we ask that you do not stake into the ground. All tents brought in must be secure with other methods beyond staking into the ground. 

 

Can I play amplified music outside?

  • The White Barn - Edna Valley can only have amplified sound in the barn or in a tent, following the certain dB levels that are discussed within our agreement, with the exception of the ceremony and cocktail hour. We will allow monitored sound during the ceremony and cocktail hour if it is taking place outside of the barn or a tent.

 

Do we have adequate bathroom facilities?

  • We have on-site restrooms that are ADA compliant, air-conditioned, and spacious to give you and your guests ease during your event.

 

What is the maximum number of guests the barn can accommodate?

  • 300 inside, 500 outside

 

At what time will my guests have to leave the facility?

  • All events must end by 10pm sharp due to the San Luis Obispo noise ordinance. We will kindly ask that all guest attending the events are off the property by 10:30pm and that clean up is completed by 11pm.

 

Who is responsible for setting up and tearing down the décor, and when will it need to be completed?

  • Event coordinators and caterers are responsible. It will need to be completed by 11pm the night of the event.

 

How many people does the Farm House sleep?

  • Our beautifully remodeled Farm House sleeps up to 6 people.

 

How many people does the Ernie Ball Ranch House sleep?

  • The spacious Ernie Ball Ranch House can sleep up to 8 people.

 

Does the venue or homes allow pets?

  • We would love to have your pet join us during the ceremony or even for a stay in our housing accommodations. We require a refundable pet deposit and a fee per pet. Please contact the Director of Operations and Events for more details. 

 

Do you have a limitation on which outside caterers you can use?

  • We work very closely with the local vendors on our preferred vendor list and know they will bring the highest quality of service to the table. As we too want to create a perfect event for you, we have put together a list of spectacular vendors for you to choose from. The White Barn – Edna Valley requires you to choose your event coordinator, catering team and bartending service from our Preferred Vendors List. For all other services, we would love to invite vendors from our recommendation list, or of your preference.

 

What is your alcohol policy?

  • Liquor, beer, and wine may be served on The White Barn – Edna Valley property and MUST BE dispensed by a licensed catering company. Therefore, no alcohol bottles can be on the tables as they must be poured by a licensed bartender. A copy of the selected companies’ alcohol licenses and liability coverage must be presented to the Director of Operations and Events. All alcohol must be hosted and cannot be available for resale to your guests. Proper identification to verify a person’s age is required. We reserve the right to refuse alcoholic beverage service to anyone who is underage or cannot provide proper identification. We also reserve the right to refuse alcoholic beverage service to any person who, in Greengate Farms Event Services sole judgment, appears to be intoxicated.

 

Are there any other permits or requirements needed?

  • We require all guests who host an event with us to obtain a day of liability insurance with a minimum of $1,000,000.00 policy. 

 

Is there a space for the bride and groom or wedding party to change and/or relax?

  • The historic barn comes accompanied with a stay in our beautifully remodeled Farm House. This Farm House is a great location for the Bride and Groom to get ready. This spacious three-bedroom house creates the perfect ambiance for the moments before you walk down the aisle. 

 

Where can my guest's park? Is there a fee?

  • The White Barn -Edna Valley offers a large parking area that provides ample parking. Cars cannot stay parked on the grass parking lot overnight. We do kindly ask that you request that your guests to Uber out to the property when attending events for everyone’s safety. If it rains we have an all-weather parking lot that accommodates roughly 60 cars, however, after that lot is full we do require the guest to make other off-site parking and shuttle arrangements. If the grass is wet guests won't be able to park on it.

 

What times do the wedding ceremonies take place?

  • Typically, the wedding ceremonies will take place between 3:30 pm and 4:30 pm, but we can accommodate personal preference.

 

When is the deposit due and how much is it?

  • A $4,000.00 non-refundable deposit will be required at the time of the booking to hold the date. The remaining payments will be placed on a schedule that is provided at the time of signing our contract.  The event must be paid in full 150 days out from the event date. 

 

Is there a refundable incidental deposit charged?

  • A $4,000.00 refundable incidental deposit will be required upon check-in. 

What is your cancellation policy?

  • Deposits are non-refundable and are not applicable for a change of date. Additional fees may apply if the event is canceled within 150 days of the function date.

Is the wedding venue wheelchair accessible? How close is the parking to the venue?

  • We are proud to say that our venue is ADA compliant and we have designated handicap parking locations.

Are candles or other open flames allowed?

  • All candles must be pre-approved by the Director of Operations and Events. If the candles are approved, the flame must be below the rim of the candle holder.  The interior and exterior of the barn have ample lighting on dimmers. 

  • We do not allow lanterns or balloons to be released into the sky. 

 

Do you allow smoking?

  • Smoking is strictly allowed in designated smoking areas. All cigarette and cigars need to be disposed of in proper and designated receptacles. Clean up fees may apply if the cigarettes or cigars are littered on the grounds of the venue.  

 

What local transportation services are available?

  • Uber, Lyft, or shuttles such as SloSafeRide